Minutes of the General Body meeting - 2012
The General Body (GB) Meeting of the Environmental Mutagen Society of India (EMSI) was held on 24.2.2012 at 7.00 p.m. at KIIT, Bhubaneswar, under the Chairmanship of Prof. P. K. Seth (Biotech Park, Lucknow), the senior person of the EMSI.
Since Prof. R.C. Sobti, President of EMSI was not able to attend the meeting due to unavoidable circumstances, Prof. P.K.Seth; has chaired the Executive Committee Meeting.
The following members were present.
1. Dr. P. K. Seth
2. Prof. Chanrashekhar Prasad
3. Prof. K. Kalaiselvi
4. Prof. Anirudha Dayal
5. Dr. K.K. Vijiyalakshmi
6. Prof. Nandju Kumar
7. Dr. Birajalaxmi Das
8. Dr. Radha Saraswathy
9. Dr. Manoj Mahimkar
10. Dr. P. Rajaguru
11. Dr. Sanjay Gupta
12. Dr. K. Krishnamurthi
13. Dr. Ashok K. Giri
14. Dr. R. K. Bhattacharya
15. Prof. M. Palanivel (Coimbatore)
16. Dr. A. T. Natrajan
17. Dr. B. Ravichandran
18. Dr. B. N. Banerjee
19. Dr. Sudhin Bhattacharya
20. Prof. Sarbani Giri
21. Dr. Shampa Sen
22. Dr. Satwinderjeet Kaur
23. Dr. Prithi Bhattacharya
24. Dr. Pramod Ramteke
The office bearers, Prof. R. C. Sobti, Prof. R.N.K. Bamezai, Prof. R Sharan, Dr. P. S.Chauhan, Dr. A.B Prasad, Dr. P. M. Gopinath, Dr. S. Nagini, Dr. Marymohankumar, Dr. M. V. Usharani and Prof. Singh, K. P., were not present due to prior commitments.
Prof. P. K. Seth welcomed the members of the general body and thanked them for coming to KIIT, Bhubaneswar and attending the meeting in spite of difficulties in travel. After the welcome remarks, he appreciated the organizing committee of the 37th EMSI annual conference for the excellent hospitality arrangements made.
He informed the members that due to some unavoidable reasons the President, , Vice presidents could not attend the meeting.
The chairman congratulated Prof BN. Banerjee, the Organizing Secretary of the Conference and his team for making it a grand success and initiated the proceedings.
Confirmation of the Minutes
Prof. K. Kalaiselvi, Secretary, EMSI, read the Minutes of EC Meeting held at Punjab University, Chandigarh on 18-12-2011.
Following are the highlights of Chandigarh Meeting
1. Transfer of audited accounts from the outgoing EC.
2. Transfer of accounts to SBI, NEERI Branch, Nagpur.
3. Payment of annual subscription due was made to IAEMS.
4. Applied and got PAN number for EMSI.
5. Conducted an International Workshop on Micronucleus Assays with Buccal Cells for Human and Environmental Monitoring on February 09 -13, 2011 at Anna University of Technology Tiruchirappalli, Tamilnadu.
6. Website (www.ems-india.org) for EMSI was launched in the month of September, 2011 and maintained till date.
7. Around 40 new members were given the membership receipt through the inter-net.
8. Identified the matured deposits of EMSI and trying with the help of an auditor to reinvest the society's money without losing the bank interest.
The members expressed displeasure on the slow processes of election of Office bearers.
The decisions taken and recommendations made by EC in its meeting held earlier on 24-02-2012 were placed before the members of the General body.
The GB unanimously approved the decision taken in the EC meeting.
Venue for EMSI 2013 - 38th Annual conference
It was informed that there were two proposals for the next EMSI meeting in 2013 was received by the Executive, for holding the next meeting. Dr. Birajalakshmi of BARC, Mumbai and Prof. Debananda ningthoujam, Manipur University proposed to hold the next meeting. The GB accepted to conduct 38th EMSI meeting at BARC Mumbai in 2013.
The GB advised that a formal proposal with the name of the Organizing Secretary, venue and permission of the head of the institution be submitted to the president.
Financial Matters.
The Secretary reported that 40 New Members registered and joined the EMSI. She explained about the society's investment in various banks and amounts of deposits. She also reported that the amount of Rs. 1, 03,700/- in the current account was deposited keeping only RS 37,000/= in the current account.
The Treasurer Dr. K. Krishnamurthi submitted the treasurer report and discussed about the financial matters. The treasurer said clearly about the various deposits and reinvestment of the deposits in the same bank as well as in different banks without losing the interest with the help of the auditor. He also mentioned about the PAN card received for the society. Treasurer placed his budget of Rs. 28,000/= for the year 2012-2013 towards meeting the charges for preparation of audit report for the past six years and travel expenses for renewal of the FDs lying with the banks at Mumbai and other expenses.
The members discussed about the membership of people who paid during the EMSI meeting at Bodh Gaya and decided to consider those 15 people as EMSI life members and also suggested that some efforts should be taken to set the fee amount for their membership.
The information about website, Email ID updates along with important information on the updates in the website was given to all members. Dr. A. K. Giri gave the information about 2014 Annual AAEMS Meeting /EMSI meeting.
The GB profusely thanked the Organizing Secretary Prof. Birendranath Banerjee for organizing an excellent EMSI Conference in spite of numerous constraints.
The Meeting was ended with Vote of Thanks, proposed by Prof.P.K. Seth and the Secretary also thanked the members for their commitment to attend the meeting.
Minutes of the General Body meeting - 2011
The General Body (GB) Meeting of the Environmental Mutagen Society of India(EMSI) was held on 5.2.2011 at 7 .30 p.m. at VIT, Vellore, under The meeting of General Body (GB) of EMSI was held on during the 36th Annual Conference of EMSI, with the Chairmanship of Prof. Saharan, Vice President of the Society to discuss the following agenda.
Welcome by secretary
Presidential remarks
Approval of minutes of GB held at Chandigarh
Selection of venue for EMSI 2012 meeting
Any other issue with permission to chair
Vote of thanks
In view of lack of quorum, the meeting was adjourned and the members assembled again after half an hour at 08.00 PM for the meeting.
The list of the members who attended the GB is enclosed (Annexure 1)
The Vice President, Prof. Saharan welcomed the members of the general body and thanked them for coming to VIT, Vellore and attending the meeting in spite of difficulties in travel. After the welcome remarks, he appreciated the organizing committee of the 36th EMSI annual conference for the excellent
hospitality arrangements made.
He informed the members that due to some unavoidable reasons both the President, General Secretary and Joint secretary could not attend the meeting.
The chairman congratulated Prof. Radha saraswathi, the Organizing Secretary of the Conference and her team for making it a grand success and initiated the proceedings.
Confirmation of the Minutes
Dr. Saharan, Vice President, EMSI, read the Minutes of 35th GB Meeting held at Chandigarh on 13-03-2010.
Following are the highlights of Chandigarh Meeting
1. The EC expressed displeasure on the absence of the Secretary and the Treasurer not performing their responsibilities as the Secretary and Treasurer of EMSI.
2. The committee advised that incoming Treasurer should take immediate action for getting accounts audited as per the rules of EMSI and submit to
the EC within two months period.
3. New election officer (Dr. M. Palanivel, Department of Environmental Science, PSG College of Arts & Science, Coimbatore) was appointed to hold the election for Office Bearers and Members of the EC.
4. The EC thanked the Organizing Secretary Prof. Indu pal Kaur for organizing an excellent EMSI Conference in spite of numerous constraints.
The members expressed displeasure on the absence of the President, Secretary and Joint Secretary and advised that such things should not happen in
future. The decisions taken and recommendations made by EC in its meeting held earlier on 04-02-2011 were placed before the members of the General body.
The GB unanimously approved the decision taken in the EC meeting.
Venue for EMSI 2012 - 37th Annual conference It was informed that as no proposal for the next EMSI meeting in 2012 was received by the Executive, proposals for holding the next meeting were called from the floor. Dr. Banerjee of KIIT, Bhubaneswar proposed to hold the next meeting. The GB advised that a formal proposal with the name of the Organizing Secretary, venue and permission of the head of the institution be submitted to the president.
The GB accepted KIIT, Bhubaneswar to be the venue of 37th Annual Conference of EMSI to be held in 2012.
The need for streamlining the account of EMSI was discussed. The members insisted the need to deposit the membership fee to IAEMS to keep the membership active/intact.
The treasurer EMSI explained the requirement of the PAN Number for the society to get IT Exemption. The EC approved proposal to get PAN number, to create and maintaining the website for EMSI and to initiate 3 awards (citation) to young researchers. The members decided that the proposal to give awards to senior scientists
and to increase the seed money from 10,000/= has to be kept in abeyance. The following points were stressed for immediate implementation by the EC by
the GB members
1. Members discussed about the importance of giving guidelines to organize EMSI meeting /conference. The Organizing Secretary of EMSI meeting should be in constant contact with Secretary of EMSI in all activities and all the announcements should be circulated to all the members. The Organizing Secretary should send proper invitation to office bearers EMSI well in advance.
2. The members expressed that meeting is being organized by the EMSI, President, Secretary and members of EMSI must be given due respect in conducting the meeting for instance EMSI objectives and aims should be read out by the Dias and sharing of ideas should be made. It was also decided that When the seed money is returned to EMSI, it must be supplemented with extra money raised by the Organizers, if, any.
3. Many members suggested that the EMSI website be made operational, immediately in the interest of the Society The GB also approved the decision taken by EC regarding payment of subscription to the IAEMS.
Finally, The GB profusely thanked Dr Radha saraswathi and her team for organizing a successful annual meeting The meeting ended with vote of thanks to the chair and declared closed.
Minutes of the General Body meeting - 2010
The meeting of General Body (GB) of EMSI was held on March 13th, 2010 at 08.00 pm in the Conference Dining Hall adjacent to the English auditorium, Panjab University, Chandigarh during the XXXVth Annual Conference of EMSI, with Prof. A. B. Prasad, President of the Society in Chair to discuss the following Agenda.
Welcome by secretary
Presidential remarks
Approval of minutes of GB held at Bodh Gaya
Declaration of the EMSI Executive Election Results
Selection of venue for EMSI 2011 meeting
Any other issue with permission to chair
Vote of thanks
In view of lack of quorum, the meeting was adjourned and members assembled again after half an hour at 08.30 PM for the meeting.
The following members were present.
1. Dr. P.S Chauhan (Bombay)
2. Prof. R. C. Sobti (Chandigarh)
3. Prof. Satranjanjeet Kaur (Amirstar)
4. Prof. Avinash Nagpal (Amirstar)
5. Prof. Jetind Singh (Amirstar)
6. Prof. M. Krishnamoorthy (Mangalore)
7. Dr. R. C. Chaubey (Bombay)
8. Prof. A. B. Prasad (Jarkant)
9. Dr. R. K. Bhattacharya (Bombay)
10. Dr. R. P. Sharan (Hissar)
11. Prof. Nandjeekumar ( Boodh Gaya)
12. Prof. Chandreshwar Prasad (Jarkant)
13. Dr. Birajalaxmi Das (Bombay)
14. Dr. Sudhin Bhattacharya (Kolkata)
15. Prof. M. Palanivel (Coimbatore)
16. Prof. K. Kalaiselvi (Coimbatore)
17. Dr. Yogeshwar Shukala (Lucknow).
Prof. A.B. Prasad, after his welcoming remarks, appreciated the excellent hospitality and arrangements made by the Organizing Committee of 35th Annual conference. He particularly thanked the leadership of Dr. R. C. Sobti, the Vice Chancellor of Panjab University, Chandigarh and Chairman of the Organizing Committee.
The President congratulated Prof Indupal Kaur, the Organizing Secretary of the Conference and her team for making it a grand success and asked the Secretary to initiate the proceedings.
Confirmation of the Minutes
Dr. Yogeshwar Shukla, Secretary, EMSI, read the Minutes of 34th GB Meeting held at Boodh Gaya on 18-03-2009.
Following is the high lights of Boodh Gaya Meeting
1. The EC expressed displeasure on the absence of the secretary and the treasurer not performing their responsibilities as the secretary and treasurer of EMSI.
2. The committee advised that treasurer should take immediate action for getting accounts audited as per the rules of EMSI and submit to the EC within two months period.
3. New election officer (Dr. M. Palanivel, Department of Environmental Science, PSG College of Arts & Science, Coimbatore) was appointed to hold the election for Office Bearers and Members of the EC.
4. The EC thanked the Organizing Secretary Prof. Nandjee Kumar for organizing an excellent EMSI Conference in spite of numerous constraints.
The general body expressed displeasure for not circulating the minutes of the last meeting as per the by-laws of the society well in advance amongst the membership. It was also pointed out the same mistake was being repeated year after year, despite reminding.
Several members including Drs. Chauhan ,Chaubey, Prof Sobti , President Dr. A. B. Prasad and others advised the newly elected office bearers that the above said lapses should not be repeated in future, thus necessary remedial measures may be taken by the new functionaries, accordingly.
It was further decided that the minutes of the present GB should be circulated to all the members before June 31, 2010.
Secretary's Report:
Dr. Shukla said that after the 34th Annual Conference held at Bodh Gaya one of the major activities was holding the elections for Office Bearers and Members of the EC
Elections:
Dr Shukla also announced that the process of election was completed during the year, by the Election Officer Prof. M. Palanivel.
1. LM-37 Prof. Sobti, R.C. President
Vice Chancellor & Professor,
Department of Biotechnology,
Panjab University,
Chandigarh–160 014
rcsobti@pu.ac.in , vc@pu.ac.in
2. LM-45 Prof. Bamezai. Ramesh Vice President
Coordinator,
National Centre of Applied human Genetics,
School of Life Sciences,
Jhawarlal Nehru University,
New Mehrauli Road, New Delhi – 110067.
bamezai@hotmail.com
3. LM-247 Prof. Saharan, R. P. Vice President
Dept of Genetics,
College of Basic Sciences & Humanities,
CCS Haryana Agricultural University,
Hissar-125 004
rajsaharan7@yahoo.com, rpsaharan@hau.nic.in
4. LM-216 Prof. K. Kalaiselvi, Secretary
Associate professor
Department of Environmental science
PSG College of Arts & Science,
Coimbatore- 641 014.
kkalaiselvi@rediffmail.com
5. LM-326 Prof. P. Rajaguru, Joint Secretary
Professor& Head,
Dept. of Biotechnology,
Anna University,Tiruchirapalli-620024
prajaguru1@ rediffmail.com
6. LM-376 Dr. K. Krishnamurthi Treasurer
Scientist-EII
Environmental Biotechnology Division
National environmental Engineering Research
Institute (NEERI), Nehru Marg, Nagpur-440020
k_krishnamurthi@neeri.res.in
1. LM-22 Prof. Gopinath, P.M.
Senior scientist
Manipal Life science centre
Manipal University ,Manipal- 576104
gopinathpm@yahoo.com
2. LM-164 Dr. Vijayalaxmi, K. K., Reader,
Department of Applied Zoology,
Mangalore University,
Mangalagangotri, Mangalore-574 199.
k laxmi kkv36@yahoo.co.in
3. LM-221 Prof. Usha Rani, M. V.
Genetics Lab,
Department of Environmental sciences,
Bharthiar University, Coimbatore-641 046
malla_drur@yahoo.com
4. LM-252 Prof. Nagini Siddavaram,
Reader, Dept of Biochemistry,
Faculty of Science,
Annamalai University,
Annamalainagar-608 002
s_nagini@yahoo.com
5. LM-253 Dr (Mrs.) Mohan Kumar, Mary N.
Health & Safety Division,
Indira Gandhi Centre for Atomic Research
Kalpakkam - 603102
marynmk@igcar.ernet.in, arynmk@igcar.gov.in
6. LM-359 Prof. Singh, K. P.
Dept. of Genetics,
CCS, Haryana Agricultural University,
Hisar-125 004.
7.LM-371 Prof. Radha Saraswathy
Dept. of Biosciences,
Vellore Institute of Technology
Deemed University,
Vellore-632 014
r_saraswathy@yahoo.com
8. Vacant (Dr Sudhin Bhattacharya was nominated
as a Nominated Member of the EC)
LM-341.Dr. Sudhin Bhattacharya
Senior Scientific officer & Head
Dept. of Cancer chemoprevention
Chittranjan National Cancer Institute
37 S. P. Mukherjee Road
Kolkata-700026
Sudinb1957@yahoo.co.in, Sudinb1957@gmail.com
Ex-Officio: LM-33Prof A B Prasad
301, Shantivan Phase II,
Lohia Nagar,
Kankerbagh,
Patna- 800 020.
abprasad35@yahoo.co.in
The G B congratulated the newly elected President and his team overwhelmingly and stressed the need for restoring the functioning of the Society as envisaged in its constitution.
The GB ratified the recommendations of EC for inclusion of the three members as Permanent invitees to the EC.
LM-16. Dr. Bhattacharya, R.K.
B 84 Kendrya Vihar
Sector 38, Nerul (W)
New Mumbai- 400706
rathin.bhattacharya@yahoo.com
LM-208. Prof. P. K. Seth,
CEO Biotech Park,
Sector G, Jankipuram, Kursi Road,
Lucknow-226021.
pkseth@hotmail.com
FM & LM-5. Dr. P S Chauhan
House and Plot # 99,
Sector 18 A, Nerul (West)
Navi Mumbai 400 706
pschauhan1939@gmail.com
drchauhan@vsnl.com
It was also suggested and agreed by GB that Dr. Indupal Kaur and Dr. Karan Vasisht, Punjab University, Chandigarh would be the invited members for the next EC meeting (S).
Venue for EMSI 2011 - 36th Annual conference
Dr. Yogeshwar shukla informed that there were following two proposals to hold the next EMSI meeting in 2011.
1. Dr. Radha saraswathy,
Senior professor and division leader
Division of Biomolecules and Genetics
School of Biosciences and Technology
VIT University,
Vellore, - 632014.
2. Dr. Avinash Nagpal,
Professor in Botanical & Environmental Science
GND University,
Amirstar.
Further the secretary conveyed that the matter was also discussed during the EC Meeting held previous day and keeping in view of the geographical considerations EC had opined for Vellore. The GB accepted VIT, Vellore to be the venue of 36th Annual Conference of EMSI to be held in 2011.
Financial Matters
The members were surprised that there was no statement of accounts at all. While stressing the importance of the financial matters of the society, (a registered body) members went to the extent of asking the Secretary and the President about the state of affairs and that why measures to avoid such a situation could not be undertaken. The President, regretting for the situation spoke of lack of communication amongst the Office Bearers, despite all his efforts.
The continuous absence of the treasurer for the last few years during the GB meetings was pointed out by the members expressing their displeasure. The President and the Secretary informed the GB that the matter had also come up during the EC meeting previous day It was emphatically stressed by the GB that it is the responsibility of the out going Secretary Dr Shukla and the President Prof A B Prasad to prevail over the Treasurer to do what ever may be necessary to finalize the audited statements of accounts before handing over to the newly elected Treasurer. Dr P K Seth, the former President of EMSI was also requested to step in to do his best in this regard.
The receipts, receipt books, fixed deposit books, bank pass and cheque books, membership fees etc and all other items or any assets of EMSI concerning financial matters may please be handed over to the newly elected Treasurer. The date of handling over of all papers and / or items including the audited accounts may be decided by the out going Secretary Dr.Yogeshwar Shukla, in consultation with Dr P K Seth after discussing the matter with the treasurer.
The newly elected Secretary (Prof. K. Kalaiselvi) and the Treasurer (Dr. K. Krishnamurthy) will take their charges related to the audited accounts from the outgoing treasurer Dr. Rishi Shankar, located at ITRC, Lucknow, at their earliest, in the presence of former president Dr. P.K Seth and the newly elected President Prof RC Sobti.
Dr. Chaubey pointed out that to avoid RTI and other related enquires, the activities of the EMSI including the finance matters should be maintained according to the by-laws of the Society. This was supported by one and all present.
The following points were stressed for immediate implementation by the EC by the GB members
1. Prof. Avinash, Dr. Birajalaxmi and several others suggested that the EMSI website be made operational, immediately in the interest of the Society
2. As and when new members join the society, the treasurer must issue the necessary receipts to the members, strangely though that has not been practiced for several years during the past few years.
3. To maintain the international EMS registry and make payment for the accumulated dues as subscription to the IAEMS immediately for over four to five years immediately.
The GB, unanimously spelled out some measures to strengthen the society
1. Issuing membership form at respective EMSI conference table (Place) every year
2. Membership drive should be intimated by mail (network)
3. EMSI Members should introduce new members to the society
4. Membership subscription may be enhanced
5. Membership ID may be introduced.
The GB also approved the decision taken by EC regarding payment of subscription to the IAEMS.
Finally, the President Dr. A. B. Prasad, on behalf of the out going EC thanked the whole membership of EMSI for their cooperation. The GB thanked the out going President Prof A B Prasad and his team for rendering services to the Society to their best and wished all the best to Prof RC Sobti and his EC members to restore the Society the glorious path in future . The GB thanked the Organizing Committee under the leadership of Prof R C Sobti and the hard work rendered by Prof Indu pal kaur, the Organizing Secretary and her team to make the 35th Annual Conference of EMSI a memorable event to be remembered for years to come.
The meeting ended with vote of thanks to the chair and declared closed.
Minutes of the General Body meeting - 2009
The meeting was held under the chairmanship of the Dr A.B. Prasad, President of EMSI the list of the members who attend the GB is enclosed (Annexure 1)
Following three foreign members become EMSI members and also attended the meeting as special invitee:
1. Dr. Hiroshi Kasai - Japan
2. Dr. John. I. Anetor - Nigeria
3. Dr. F. Ferk - Austria
The President welcomed the members of the general body and thanked them for coming to Bodhgaya and attending the meeting in spite of difficulties in travel. He informed the members that due to some unavoidable reasons both the General secretary and Treasurer could not attend the meeting. Treasurer has however has send the statement of income and expenditure of the Society. He then requested the Joint Secretary to take up the agenda matters.
The joint secretary informed that she has not received the agenda papers, from the Secretary. The members expressed displeasure on the matter and advised that such things should not happen in future and suggested that minutes of the last GB should be confirmed in next meting.
The decisions taken and recommendations made by EC (annexure 11) in its meeting held earlier on 18-03-2009 were placed before the members of the General body.
The GB unanimously approved the decision taken in the EC meeting.
As no proposal for the next annual Meeting was received by the Executive, proposals for holding the next meeting were called from the floor. Dr. Anita Mukherjee proposed to hold the next meeting jointly with Dr. A. K. Giri, Indian Institute of Chemical Biology, Kolkata. The GB advised that a formal proposal with the name of the Organizing Secretary, venue and permission of the head of the institution be submitted to the president. Further the Executive committee should explore some alternate venue as well.
The GB profusely thanked Dr Nand Jee and his team for organizing a successful annual meeting
The joint secretary thanked all the members for their valuable suggestions and requested their cooperation for the successful conduct of the election.
The meeting ended with a vote of thanks to the Chair.